The protection of your personal data is particularly important to us.
We therefore process your data exclusively on the basis of the statutory provisions (GDPR).
In this data protection information we inform you about the most important aspects of our data processing.
responsibility
SWMS Consulting GmbH
Donnerschweer Strasse 4a
26123 Oldenburg
Managing directors:
Dr.-Ing. Marco Lewandowski, [email protected]
Jan Mohrmann, [email protected]
Data protection:
contact with us
If you contact us using the form on the website or by e-mail, the data you provide will be stored with us for six months for the purpose of processing the request and in the event of follow-up questions. We do not pass on this data without your consent.
We process your data for these purposes
The data listed will be processed for the purposes specified below.
Offer, order, order follow-up
For these purposes, the following types of data are collected, recorded, stored and processed by SWMS.
company
Surname, first name, telephone, fax, mobile, e-mail address, salutation, preferred language,
Address (street, zip code, city, post office box if applicable)
Position and department (if any)
company website
In addition, the following data is also stored by us for the purpose of contract processing:
Business relationship type (customer, supplier)
Invoice recipient (name, department)
Billing address of the company ((street, zip code, city, PO Box if applicable)
currency
The data you provide is required to fulfill the contract or to carry out pre-contractual measures. Without this data we cannot conclude the contract with you. Data is only transmitted to third parties for these purposes:
to our tax advisor to fulfill our tax obligations (Article 6 (1) (c) GDPR).
In addition, the data is transmitted to companies in the SWMS Group for a specific purpose. These are:
SWMS Technologies GmbH
SWMS Systemtechnik Ingenieurgesellschaft mbH
SWMS Consulting GmbH
These transmissions take place in order to process our order with you (Article 6 (1) (f) GDPR).
If a contract is concluded, all data relevant to commercial law from the contractual relationship will be stored until the end of the tax retention period (10 years).
The following data: name, address, purchased goods and date of purchase will also be stored until product liability expires (2 years). Data processing takes place on the basis of the legal provisions of Art. 6 Para. 1 lit a (consent) and/or lit b (necessary for the fulfillment of the contract) of the GDPR.
In order to further improve the quality of our goods and services, we evaluate the collected data according to various criteria. These evaluations are carried out to safeguard our legitimate interests (Art. 6 Para. 1 lit f GDPR, safeguarding legitimate interests). The results of these evaluations will benefit you in the course of our work.
application and career
Online application
You can apply to us online. The online application is made via our applicant portal and the data is transmitted in encrypted form via a secure connection.
Written application
If you apply in writing, your data and documents will be recorded in our IT system. The documents are scanned.
The information is then made available to the requesting department heads for further processing.
The legal basis for this processing is your declaration of consent, which you gave when you sent the application (Art. 6 Para. 1 lit a (consent) and Art. 6 Para. 1 lit c (legal obligation).
If you are hired, your data will be stored with us for the duration of the employment relationship. Storage beyond this will only take place if this is regulated by law or if you have given your consent. Otherwise your data will be deleted 6 months after completion of the application process. We will only continue to store your name, date of birth and the position you have applied for in order to document the process itself.
If you are interested in being considered for other job advertisements, you must give us your declaration of consent. We will then keep your data for a maximum of 1 year. You can revoke your declaration of consent at any time.
subcontractor
We also use subcontractors to carry out the activities described. Corresponding service contracts and contracts for order processing (Article 28 GDPR) have been concluded with them.
cookies
Our website uses so-called cookies. These are small text files that are stored on your end device with the help of the browser. They do no harm.
We use cookies to make our website user-friendly. Some cookies remain stored on your end device until you delete them. They enable us to recognize your browser on your next visit.
If you do not want this, you can set up your browser so that it informs you about the setting of cookies and you only allow this in individual cases.
If cookies are deactivated, the functionality of our website may be restricted.
Web Analysis
Our website uses functions of the web analysis service Google Analytics from Google Inc., 1600 Amphitheater Parkway, Mountain View, CA 94043, USA (hereinafter "Google"). Cookies are used for this purpose, which enable an analysis of the use of the website by your users. The information generated in this way is transferred to the provider's server (also outside Europe) and stored there. You can prevent this by setting up your browser so that no cookies are saved. We have concluded a corresponding contract for order data processing with the provider. Your IP address is recorded, but pseudonymised immediately (by deleting the last 8 bits, IP masking). As a result, only a rough localization is possible. Data processing takes place on the basis of the legal provisions of Art 6 Para 1 lit a (consent) and/or f (legitimate interest) of the GDPR.
Our concern within the meaning of the GDPR (legitimate interest) is the improvement of our offer and our website. Since the privacy of our users is important to us, user data is pseudonymised. The user data is kept for a period of 14 months.
Disable Google
Information on Google Analytics and data protection can also be found at www.google.com/intl/de/analytics/privacyoverview.html.
YouTube
Our website uses plugins from the Google-operated YouTube site. The site operator is YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. If you visit one of our pages equipped with a YouTube plugin, a connection to the YouTube servers will be established. The YouTube server is informed which of our pages you have visited.
If you are logged into your YouTube account, you enable YouTube to assign your surfing behavior directly to your personal profile. You can prevent this by logging out of your YouTube account.
Further information on the handling of user data can be found in YouTube's data protection declaration at: https://www.google.de/intl/de/policies/privacy
Data protection declaration for the use of Facebook plugins (Like button)
Plugins from the social network Facebook, provider Facebook Inc., 1 Hacker Way, Menlo Park, California 94025, USA, are integrated on our website. You can recognize the Facebook plugins by the Facebook logo or the “Like button” (“Like”) on our site. You can find an overview of the Facebook plugins here: http://developers.facebook.com/docs/plugins/.
When you visit our pages, a direct connection is established between your browser and the Facebook server via the plugin. Facebook receives the information that you have visited our site with your IP address. If you click the Facebook "Like" button while you are logged into your Facebook account, you can link the content of our pages to your Facebook profile. This allows Facebook to associate your visit to our site with your user account. We would like to point out that we, as the provider of the pages, have no knowledge of the content of the data transmitted or how it is used by Facebook. You can find more information on this in Facebook's privacy policy at http://de-de.facebook.com/policy.php.
If you do not want Facebook to be able to associate your visit to our site with your Facebook user account, please log out of your Facebook user account.
Data protection declaration for the use of LinkedIn
Our website uses functions of the LinkedIn network. The provider is LinkedIn Corporation, 2029 Stierlin Court, Mountain View, CA 94043, USA. Each time one of our pages that contains LinkedIn functions is accessed, a connection to LinkedIn servers is established. LinkedIn is informed that you have visited our website with your IP address. If you click on LinkedIn's "Recommend" button and are logged into your LinkedIn account, LinkedIn is able to assign your visit to our website to you and your user account. We would like to point out that as the provider of the pages, we have no knowledge of the content of the data transmitted or how it is used by LinkedIn.
For more information, see LinkedIn's privacy policy at: https://www.linkedin.com/legal/privacy-policy
Your rights
In principle, you have the right to information, correction, deletion, restriction, data portability, revocation and objection (Art. 15-21 GDPR). If you believe that the processing of your data violates data protection law or your data protection claims have otherwise been violated in any way, you can contact our data protection officer ([email protected]). According to Art. 77 GDPR, you have the right to lodge a complaint with the competent supervisory authority.
Supervisory authority
State Commissioner for Data Protection in Lower Saxony: http://www.lfd.niedersachsen.de/startseite/
Which data are processed?
Legal bases of data processing
In order to be able to offer you our website and the associated services, we process personal data on the basis of the following legal bases:
Consent (Art. 6 Para. 1 lit. a) GDPR)
to fulfill contracts (Art. 6 Para. 1 lit. b) GDPR
on the basis of a balance of interests (Art. 6 Para. 1 lit. f) GDPR)
to fulfill a legal obligation (Article 6 (1) (c) GDPR)
In connection with the respective processing, we will refer to the corresponding terms so that you can classify on which basis we process personal data.
If personal data is processed on the basis of your consent, you have the right to revoke your consent at any time with effect for the future.
If we process data on the basis of a balance of interests, you as the data subject have the right to object to the processing of personal data, taking into account the provisions of Art. 21 GDPR.
access data
When you visit our website, personal data is processed in order to be able to display the content of the website on your device.
In order for the pages to be displayed in your browser, the IP address of the end device you are using must be processed. There is also further information about the browser of your end device.
We are obliged under data protection law to also guarantee the confidentiality and integrity of the personal data processed with our IT systems.
For this purpose and for this interest, the following data is logged on the basis of a weighing of interests:
IP address for erroneous calls to websites "Error Log" (for a maximum of 7 days)
Operating system of the calling computer
Browser version of the calling computer
Name of retrieved file
Date and time of retrieval
amount of data transferred
Referring URL
The IP address will be deleted from all systems used in connection with the operation of this website after 7 days at the latest. We can then no longer establish a personal reference from the remaining data.
The data is also used to identify and correct errors on the website.
contact form
We offer a contact form on our website, which you can use to request information about our products or services or to contact us in general. We have marked the data that you absolutely need to answer an inquiry as mandatory fields. Information on any other data fields is voluntary.
We need this information to process your request, to address you correctly and to send you an answer. The data processing takes place in the case of specific inquiries for the fulfillment of a contract or the initiation of a contract. In the case of general inquiries, the processing takes place on the basis of a balance of interests.
Inquiries received via the contact form on our website are processed electronically by us in order to answer your inquiry. In this context, other people or departments and possibly third parties may also be informed of the form content that you have sent.
The form data is transmitted over the Internet via encrypted connections.
Newsletter
You can also subscribe to an email newsletter on our website. In addition to the voluntary information in the respective form, we only process your e-mail address. However, this is also mandatory in order to be able to send you the newsletter.
You can unsubscribe from the newsletter at any time. Alternatively, you will find a link to unsubscribe in every newsletter email.
In order to be able to analyze the popularity of our newsletter broadcasts and to be able to optimize them, we log when e-mails are opened and links are clicked. This usage analysis is based on a weighing of interests. You can object to this processing by unsubscribing from the newsletter.
cookies
Cookies are used on our website. Cookies are small pieces of text information that are stored on your end device via your browser. The cookies are required to enable certain functions of our website.
We use both session cookies, which are automatically deleted from your browser immediately after you have finished visiting the website.
In the field of web analysis, however, we also use so-called persistent cookies, which are not automatically deleted after the end of your visit to our website.
You have the option of preventing the setting of cookies by making the appropriate settings in your browser. However, we would like to point out that the use of our website may then only be possible to a limited extent. Cookies do not install or start any programs or other applications on your computer.
The use of cookies is based on a balance of interests. Our interest is the user-friendly visit to our website.
Google web fonts
We use so-called Google web fonts on our website. Fonts are loaded from Google servers, which serve to improve the design of the website. The data processing takes place on the basis of a balance of interests, whereby our interest lies in an attractive design of the website.
The fonts in question are loaded from Google servers, which are usually located in the USA. The appropriate level of data protection is guaranteed by Google (list entry "Privacy Shield").
Google AdWords and Google Conversion Tracking
This website uses Google AdWords. AdWords is an online advertising program from Google Inc., 1600 Amphitheater Parkway, Mountain View, CA 94043, United States ("Google").
As part of Google AdWords, we use so-called conversion tracking. If you click on an ad placed by Google, a cookie will be set for conversion tracking. Cookies are small text files that the Internet browser stores on the user's computer. These cookies lose their validity after 30 days and are not used to personally identify users. If the user visits certain pages of this website and the cookie has not yet expired, we and Google can recognize that the user clicked on the ad and was redirected to this page.
Each Google AdWords customer receives a different cookie. The cookies cannot be tracked through AdWords advertisers' websites. The information obtained using the conversion cookie is used to create conversion statistics for AdWords customers who have opted for conversion tracking. Customers find out the total number of users who clicked on their ad and were redirected to a page with a conversion tracking tag. However, they do not receive any information with which users can be personally identified. If you do not wish to participate in the tracking, you can object to this use by easily deactivating the Google conversion tracking cookie in your Internet browser under user settings. You will then not be included in the conversion tracking statistics.
"Conversion cookies" are stored on the basis of Article 6 (1) (f) GDPR. The website operator has a legitimate interest in analyzing user behavior in order to optimize both its website and its advertising.
You can find more information about Google AdWords and Google Conversion Tracking in Google's data protection regulations: https://www.google.de/policies/privacy/.
You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general and activate the automatic deletion of cookies when the browser is closed. If cookies are deactivated, the functionality of this website may be restricted.
Facebook pixels
Our website uses the visitor action pixel from Facebook, Facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA ("Facebook") to measure conversion.
In this way, the behavior of site visitors can be tracked after they have been redirected to the provider's website by clicking on a Facebook ad. This allows the effectiveness of the Facebook ads to be evaluated for statistical and market research purposes and future advertising measures to be optimized.
The data collected is anonymous to us as the operator of this website, we cannot draw any conclusions about the identity of the user. However, the data is stored and processed by Facebook so that a connection to the respective user profile is possible and Facebook can use the data for its own advertising purposes in accordance with the Facebook data usage guidelines. This enables Facebook to place advertisements on Facebook pages and outside of Facebook. This use of the data cannot be influenced by us as the site operator.
You will find further information on protecting your privacy in Facebook's data protection information: https://www.facebook.com/about/privacy/.
You can also disable the “Custom Audiences” remarketing feature in the Ads Settings section at https://www.facebook.com/ads/preferences/?entry_product=ad_settings_screen. To do this, you must be logged in to Facebook.
If you do not have a Facebook account, you can deactivate usage-based advertising from Facebook on the website of the European Interactive Digital Advertising Alliance: http://www.youronlinechoices.com/de/praferenzmanagement/.
Purposes of processing personal data
We process the aforementioned data for the operation of our website and for the fulfillment of contractual obligations towards our customers or the protection of our legitimate interests.
In the case of inquiries from you outside of an active customer relationship, we process the data for sales and advertising purposes. You can object to the use of your personal data for advertising purposes at any time.
Voluntary information
If you provide us with data voluntarily, for example in forms, and this is not required for the fulfillment of our contractual obligations, we process this data on the legitimate assumption that the processing and use of this data is in your interest.
Recipients / disclosure of data
Data that you provide to us will not be passed on to third parties. In particular, your data will not be passed on to third parties for their advertising purposes.
However, we may use service providers to operate this website or for other products or services from us. Here it can happen that a service provider becomes aware of personal data. We select our service providers carefully - especially with regard to data protection and data security - and take all data protection measures required for permissible data processing.
Data processing outside the European Union
As far as personal data is processed outside the European Union, you can see this from the previous statements.
Data processing outside the EU takes place with regard to sending e-mails. Here our service provider "Chimpify" uses the provider "Sendgrid". The necessary measures to ensure an appropriate level of data protection have been taken. For this purpose, the so-called EU standard contractual clauses apply, which can be accessed on the website of the EU Commission.
Data Protection Officer
We are not legally obliged to appoint a data protection officer.
Your rights as a data subject
You have the right to information about the personal data concerning you. You can contact us at any time for information.
In the case of a request for information that is not made in writing, we ask for your understanding that we may require evidence from you that proves that you are the person you say you are.
Furthermore, you have the right to correction or deletion or to restriction of processing, insofar as you are legally entitled to this.
Finally, you have the right to object to the processing within the framework of the legal requirements. The same applies to a right to data portability.
deletion of data
We generally delete personal data when there is no need for further storage. A requirement can exist in particular if the data is still required in order to fulfill contractual services, to be able to check and grant or ward off warranty and, if applicable, guarantee claims. In the case of statutory storage obligations, deletion can only be considered after the respective storage obligation has expired.
Right to lodge a complaint with a supervisory authority
You have the right to complain to a data protection supervisory authority about the processing of personal data by us.
Changes to this privacy notice
We revise this data protection notice when changes are made to this website or for other reasons that make this necessary. You can always find the current version on this website
Status: 08/31/2020